Generative AI Policy

1. Introduction

Jurnal ELTIKOM: Jurnal Teknik Elektro, Teknologi Informasi dan Komputer (ELTIKOM) recognizes the increasing use of Artificial Intelligence (AI), including generative AI and AI-assisted technologies, in scholarly research and publishing. AI tools may support authors in improving language clarity, organizing content, and assisting certain technical tasks. However, their use must be carefully governed to uphold:

  • academic integrity and originality,

  • transparency and accountability,

  • confidentiality of the peer-review process,

  • privacy, intellectual property, and other legal and ethical rights.

This policy applies to the use of AI tools by authors, reviewers, editors, and editorial staff throughout manuscript preparation, peer review, and editorial handling.

ELTIKOM aligns this policy with international publication-ethics standards, including the principles of human oversight, transparency, accountability, and confidentiality. AI tools must not replace human scholarly judgment, critical thinking, or responsibility.

2. Definition of AI Tools

For the purposes of this policy, AI tools refer to digital systems, platforms, or software that employ artificial intelligence techniques—such as machine learning, natural language processing, or deep learning—to generate, analyze, translate, summarize, visualize, or modify textual, numerical, visual, or audio data in a scholarly context.

Examples include, but are not limited to:

  • Generative AI tools and large language models (LLMs) such as ChatGPT, Gemini, Claude, and similar systems.

  • Writing and language tools such as Grammarly, DeepL Write, and QuillBot.

  • AI-assisted tools for data analysis, coding, modeling, or visualization.

  • AI-assisted literature discovery, mapping, or citation tools.

3. Acceptable Use of AI Tools by Authors

Authors may use AI tools only if they retain full responsibility for the manuscript content and comply with the requirements below.

3.1 Permissible Uses (No Disclosure Required)

Disclosure is not required for limited language assistance that does not alter the scholarly meaning, including:

  • Grammar, spelling, and punctuation correction.

  • Minor improvements to readability and language fluency without changing meaning.

  • Reference formatting and citation style formatting.

3.2 Permissible Uses (Disclosure Required)

Disclosure is required if AI tools are used beyond basic language assistance, including:

  • Substantive rewriting, restructuring, or summarization of manuscript text.

  • Translation support beyond minor language polishing.

  • Assistance in coding, data cleaning, statistical analysis, simulation, or modeling, provided all outputs are verified and reproducible.

  • Literature mapping, topic exploration, or idea generation, provided that all claims and cited sources are independently verified by the authors.

3.3 Restricted and Prohibited Uses

AI tools must not be used to:

  • Generate an entire manuscript or substantial portions of original scholarly content in place of the authors’ own analysis and interpretation.

  • Fabricate, falsify, or manipulate data, results, images, or findings.

  • Generate citations or references without verifying that each source exists and is accurately represented.

  • Summarize or rephrase published works in a manner that constitutes plagiarism.

  • Create content that infringes copyright or reproduces identifiable third-party materials without permission.

3.4 Images, Figures, and Artwork

ELTIKOM does not permit the use of generative AI or AI-assisted tools to create or alter images, figures, or visual data in submitted manuscripts. This includes enhancing, obscuring, adding, removing, or modifying specific features within an image.

Basic adjustments (e.g., brightness, contrast, or color balance) are acceptable only if they do not obscure, misrepresent, or eliminate original information.

Methods-based exception:
If AI-assisted image generation, processing, or interpretation is an explicit part of the research methodology, this use must be transparently described in the Methods section, including:

  • tool or model name,

  • version and provider,

  • how outputs were generated and validated.

Authors may be required to provide raw or unprocessed images for editorial assessment.

The use of generative AI for artwork or graphical abstracts is not permitted. Cover art may be considered only with prior editorial approval and appropriate rights clearance.

3.5 AI-Writing Detection Threshold

ELTIKOM may use AI-writing detection tools as part of editorial screening.
As guidance, a maximum AI-writing detection result of 25% is applied. Manuscripts exceeding this threshold may be returned for revision or rejected at the editorial stage.

Editorial decisions are not based solely on automated tools and always involve human assessment.

4. Responsibilities of Authors

Authors are fully responsible for all content submitted to ELTIKOM, including content created or modified using AI tools. Authors must:

  • Verify the accuracy, originality, and reliability of all AI-assisted content.

  • Ensure the absence of plagiarism, fabricated references, bias, or hallucinated content.

  • Ensure that all sources, data, and materials are correctly cited and attributed.

  • Retain intellectual control, interpretation, and scholarly judgment over the work.

  • Accept full responsibility for any ethical or academic issues arising from AI use.

5. Authorship and AI

AI tools cannot be listed as authors or co-authors and must not be cited as authors.

Authorship is limited to humans who can:

  • take public responsibility for the work,

  • approve the final version, and

  • respond to questions regarding integrity and ethics.

Including AI tools as authors or contributors may result in desk rejection or retraction.

6. Privacy, Confidentiality, and Tool Terms

Authors must ensure that any AI tools used comply with privacy, confidentiality, intellectual property, and data protection requirements. Confidential, proprietary, sensitive, or personally identifiable information must not be uploaded to third-party AI tools unless there is a clear legal basis and adequate safeguards.

7. Disclosure Requirements (Authors)

When disclosure is required, authors must clearly state:

  • the name, version (if applicable), and provider of the AI tool,

  • the purpose and extent of its use,

  • confirmation that all AI-assisted outputs were reviewed and verified by the authors.

Location of disclosure:

  • Methods section: if AI contributed to data analysis, coding, modeling, or methods-based image use.

  • Acknowledgements section: if AI was used for substantive writing or translation support.

8. Reviewer Policy: Confidentiality and Integrity

Reviewers must:

  • Treat manuscripts under review as confidential documents.

  • Not upload manuscripts, review reports, or correspondence into any AI tool.

  • Not use generative AI to perform scientific assessment or generate review conclusions.

Reviewers remain fully responsible for their evaluations.

9. Editor and Editorial Staff Policy

Editors and editorial staff must:

  • Maintain strict confidentiality of manuscripts and editorial communications.

  • Not upload manuscripts or decision correspondence into generative AI tools.

  • Not use AI tools to make or justify editorial decisions.

Editorial responsibility and accountability remain with human editors.

10. Editorial and Peer Review Oversight

AI disclosures are evaluated as part of ethical and methodological assessment. ELTIKOM may use screening tools (e.g., similarity and AI-writing checks) to support editorial review, but final judgments are made by editors.

Undisclosed or inappropriate AI use may result in requests for clarification, revision, rejection, or further investigation.

11. Consequences of Non-Compliance

Non-compliance with this policy may result in:

  • rejection at any stage of review,

  • retraction after publication,

  • notification of the author’s institution in cases of suspected misconduct,

  • restrictions on future submissions in severe or repeated cases.

12. Appeals and Dispute Resolution

Authors may appeal decisions related to AI use by submitting a written appeal to the Editor-in-Chief, in accordance with ELTIKOM’s Complaints and Appeals Policy.

13. Policy Review and Updates

This policy will be reviewed periodically to reflect developments in AI technology, ethical standards, and international publishing practices.